Products in the admin app
Add products, change prices and photos, and archive products from your phone or tablet.
- For owners
On this page
What it's for
Owners and managers can look after the product list from the admin app as well as the dashboard. You can find a product by name or by scanning it, change its price or barcode, take its photo with the phone camera, and archive products you no longer sell. Tills pick up the change the next time they sync, usually within a minute.
Options (like "Large +K5") and recipes are still edited on the dashboard. See Products and categories.
Before you start
- Sign in to the admin app. See The admin app.
- You need the internet: changes are saved straight to the server.
Steps
- Open Inventory, then Products. Each line shows the price, the category and how many are in stock. LOW marks products at or below their low-stock alert.
- To find a product, type part of its name or barcode in the search box. To scan it, tap the scan button in the search box and point the camera at the barcode. On a PC, scan it with the USB scanner. If the barcode belongs to one product, it opens straight away.
- Tap a product to edit it. On a tablet or PC the form opens beside the list, so you can work down the list.
- Change what you need:
- Details: the photo (tap it to take a photo or choose one), the name, the price in kwacha (for example 24.50), the category and the barcode (tap the scan button to scan it in).
- Selling: the unit, whether it is sold by weight (these use kg), and the tax category.
- Stock: whether to track stock, the pack size (for example 24 for a crate) and the low stock alert level.
- Choose Save. If something needs fixing, the reason shows in red under the field. If the app can't reach the server, what you typed stays on the screen: choose Save again when you're back online.
- To add a product, choose New Product at the bottom of the list.
- To stop selling a product, open it, open the menu at the top right and choose Archive. Its sales history stays.
- To add or rename categories, open Inventory, then Categories. To reorder or delete them, use the dashboard.
Common questions
I changed a price. When do the tills charge it?
After their next sync, usually within a minute when they're online. A till that is offline keeps the old price until it reconnects.
It says the barcode is already used.
Each barcode belongs to one product, archived products included. Open the product named in the message and change or clear its barcode first.
Can I bring back an archived product?
Yes, on the dashboard: open the product and choose Unarchive.
Why can't I see Products?
Products are for owners and managers. If you're a manager and still can't see it, ask the owner to check your role on the dashboard.